EDIFACT ORDRSP - Purchase Order Response

What is the EDIFACT ORDRSP Purchase Order Response message? 

The EDIFACT ORDRSP (Purchase Order Response) is used by sellers to confirm, reject, or modify the terms of a purchase order received as an EDIFACT ORDERS message. It provides clear communication on acceptance, adjustments, or exceptions to ensure both parties are aligned before fulfillment. The ORDCHG message is a request for modifications to an existing purchase order. It enables efficient updates without issuing an entirely new order, reducing paperwork and errors in supply chain processes. Common changes include: 

• Adding or canceling line items.
• Modifying quantities, prices, or delivery dates.
• Updating ship-to locations or shipment details.
• Full or partial order cancellations. 

This message is the EDIFACT equivalent of the ANSI X12 EDI 860 standard.
 

How does PartnerLinQ use the EDIFACT ORDRSP Purchase Order Response message? 

PartnerLinQ leverages the ORDRSP to manage global order responses across trading networks. It supports acknowledgment at both header and line levels, enables automation of supplier responses into ERP/OMS systems, and ensures buyers receive structured visibility into supplier commitments and exceptions. 
 

What Responses to the EDIFACT ORDRSP Purchase Order Response message are expected/Sent?

In the EDIFACT framework, the ORDRSP serves the same purpose as the ANSI X12 855. It communicates supplier decisions on the purchase order, whether accepted, rejected, or modified. 
 

What does the EDIFACT ORDRSP Purchase Order Response message support? 

The ORDRSP supports buyer-supplier alignment by clarifying commitments before shipment. It minimizes disputes, accelerates planning, and creates a formal electronic audit trail. 
 

What are the Key Features of the EDIFACT ORDRSP Purchase Order Response message? 

• Confirms acceptance, rejection, or modification of purchase orders
• Provides line-level detail on changes
• Communicates shipment schedules, prices, and conditions
• Integrates with ERP/OMS workflows
• Supports compliance with global procurement practices 
   

What is the Purpose of the EDIFACT ORDRSP Purchase Order Response message? 

The purpose of the ORDRSP is to provide buyers with a definitive response to their purchase orders, ensuring mutual agreement on terms before fulfillment. 
 

What Information is Included in the EDIFACT ORDRSP Purchase Order Response message? 

ORDRSP may include: 

What are the Essential Components of the EDIFACT ORDRSP Purchase Order Response message? 

What are the Common Segments included with the EDIFACT ORDRSP Purchase Order Response message? 

What Status Codes are used with the EDIFACT ORDRSP Purchase Order Response message? 

Key BGM status codes: 

• 29 = Accepted without amendment
• 30 = Accepted with amendment
• 31 = Rejected 
   

What Reason Codes are used with the EDIFACT ORDRSP Purchase Order Response message? 

Reason codes (in RFF or FTX qualifiers) may include: 

• AAJ = Order changed due to price
• IL = Item discontinued
• CT = Contract terms adjusted
• PD = Delivery problem 
   

What Use Cases does the EDIFACT ORDRSP Purchase Order Response support? 

ORDRSP is used globally in retail, manufacturing, and distribution to confirm supplier commitments and highlight exceptions. 

• International procurement
• Blanket and scheduled orders
• Dropship and cross-border transactions
• Direct-to-consumer global orders 
   

What are the Benefits of the EDIFACT ORDRSP Purchase Order Response? 

• Improves visibility into supplier commitments
• Reduces disputes and costly misalignments
• Ensures compliance with global procurement practices
• Enhances planning and forecasting accuracy 

How Efficient is the EDIFACT ORDRSP Purchase Order Response message? 

Enables faster adjustments and planning through structured responses. 
 

How Compliant is the EDIFACT ORDRSP Purchase Order Response message? 

Supports international trade requirements and electronic compliance mandates. 
 

What is the Format of the EDIFACT ORDRSP Purchase Order Response message? 

The structure and function of the EDIFACT ORDRSP Purchase Order Response message ensures compliance with UN/EDIFACT and global trade rules. The EDIFACT ORDRSP message supports shipments, receipts, invoicing and 3-way match by confirming the EDIFACT ORDERS message.  The EDIFACT ORDRSP message supports audits and regulatory compliance, and the use of service segments where CONTRL acknowledgments provide interchange control and operational controls.  
 

How Accurate is the EDIFACT ORDRSP Purchase Order Response message? 

Provides precise confirmation or rejection at both header and line-item levels. Standardizes data exchange for consistent reporting. 
 

What are the Limitations of the EDIFACT ORDRSP Purchase Order Response? 

If ORDRSP is not acknowledged by both systems, misalignment between trading partners may occur. Consistent mapping of status and reason codes is the key to success.  
 

Are Guidelines & Sample Files for the EDIFACT ORDRSP Purchase Order Response message available? 

Yes. PartnerLinQ provides sample the EDIFACT ORDRSP Purchase Order Response implementation guides are available through its Support and Guideline Management Team. 

Sample EDIFACT ORDRSP Purchase Order Response message implementation guides illustrate both inbound and outbound flows, segment layouts, and valid data examples and support testing and partner onboarding. Customized specification documents for use in on boarding and technical development are available upon request.  

PartnerLinQ provides: 

• EDIFACT ORDRSP Purchase Order Response transaction implementation guide
• Sample payloads
• Qualification and testing maps
• Error handling and best-practice notes 

Contact our experts.  
 

What are the Basic Questions for Integration of the EDIFACT ORDRSP Purchase Order Response? 

1. Are there Samples and Specs available?
2. What Acknowledgment codes must be supported?
3. How are acceptance codes managed?
4. How are rejection codes managed?
5. How will rejections and modifications be communicated?
6. Are line-item rejections supported?
7. Are partial acceptances allowed?
8. How should ERP systems handle amended orders
9. Is there any scenario related to price or carrier information change in 855?
10. What type of connection will be used for exchanging the EDI Files? example: AS2 or VAN connection?
11. What is the trigger for Order confirmation?
12. How are cancellation scenarios managed?
13. Are we canceling the complete Order?
14. Are we canceling individual lines?
15. Which SAC allowance/charge codes must be included? 
    How should ERP/OMS handle partial acknowledgments?
16. Is customization specific to the Customer?
17. Are there any rejection reason codes that require transformation?
18. Is there an SLA for the 855?
19. Is there any Scenario where the EDI Order is modified after the confirmation? 
     

What is the Business Level Workflow for the EDIFACT ORDRSP Purchase Order Response? 

• Buyer issues ORDERS (Purchase Order).
• Seller reviews and responds with ORDRSP.
• ORDRSP communicates acceptance, rejection, or changes.
• Buyer updates systems accordingly.
• Fulfillment proceeds under agreed terms. 
   

What are the Best Practices for using the EDIFACT ORDRSP Purchase Order Response? 

• Always provide clear reason codes for rejections or amendments
• Automate ORDRSP integration into ERP/OMS workflows
• Align status codes with buyer requirements
• Validate that changes reflect in subsequent DESADV (ASN) and INVOIC 
   

What Transactions are associated with the EDIFACT ORDRSP Purchase Order Response? 

• ORDERS (Purchase Order)
• DESADV (Dispatch Advice)
• INVOIC (Invoice)
• CONTRL (Acknowledgment)